Public Records Exemption
The Clerk and Comptroller takes privacy issues very seriously. Please review the information below about protecting your privacy in public records. You can also visit our Identity Theft Resources page for useful information about preventing identity theft and what you should do if you're a victim.
Social Security, Bank Account, Credit, Debit & Charge Card Numbers
Any person preparing or filing a court or official records document should not include a social security number or a complete bank account, debit, charge, or credit card number in such document, unless required by law or court rule, or necessary to the adjudication of the case. Any person has a right to request that the Clerk and Comptroller remove such items from an image or copy of a court or official records document.
Internet Document Restrictions
Effective June 5, 2002, some Official Records documents may not be placed on a publicly available Internet website. These documents are: Military Discharges, Death Certificates, Court Files, Records, or Papers related to matters or cases governed by the Florida Rules of Family Law, The Florida Rules of Juvenile Procedure, or The Florida Rules of Probate.
Confidentiality For Protected Groups
Chapter 119.071 F.S. states that individuals in certain professions, as well as their spouses and/or children may request the Clerk/County Recorder to remove personal information such as a home address and telephone number from documents in the Official Record. Such information is not available in the Official Record Index, but may be included on documents such as mortgages and deeds.
Confidentiality For Victims Of Violent Crime
Florida Statute 119.071 (2)(j)1 states that victims of violent crime may ask the Clerk and Comptroller to remove their personal information from documents in the Official Record.
Request For Permanent Removal Of Military Separation Document
As provided by f.s. 295.186, you may appear in person, with valid government issued picture ID to request the removal of a previously recorded Military Separation Document (DD-214; DD-215; WD AGO 53; WD AGO 53-55; NAVMC 78-PD and NAVPERS 553).
Please be advised that once your request for removal is implemented, there will no longer be any record of the removed document in the Official Records and such a process will be permanent and irreversible. Please obtain as many certified copies of your separation document as you might need in the future before the removal is made.
Military Discharge Document
If you do not wish to have your military discharge document permanently removed from the Official Records, but rather, removed only from the publicly available Internet website, you may complete and submit a Request for Internet Document Removal from under 119.071.
Notice Of Confidential Information Within Court Filing
Any court filings made in a Florida court that contain confidential information such as Social Security or bank account numbers, adoption records, HIV test results or information identifying victims of sexual offenses, must be accompanied by a Notice of Confidential Information (PDF).
Public Records Exemption Form for Official Records Documents
In accordance with Florida Statute 119.07, the inspection, examination, and duplication of certain Official Records is exempt from public record classification when one or more of the following criteria on the form is met. If you meet one or more of these requirements, we strongly encourage you to complete a Public Records Exemption Form (PDF) and submit it to our office for redaction.