Clerk E-Certify and Electronically Certified Documents

Click here to access Clerk E-Certify!

With Electronic Certified Official Records Documents, the Citrus County Clerk is taking the necessary steps to provide digital documents and reduce document fraud while increasing efficiency.  You can use E-Certify to verify the authenticity of an Electronically Certified Document from the Citrus County Clerk of the Circuit Court and Comptroller.

Note: The Social Security office, will not accept electronic certified documents. Any certified copy needed for a name change or benefits with the Social Security office will need to be obtained in the Clerk’s Official Records division at Clerk Annex in Inverness, or the West Citrus Government Center in Crystal River. 

We apologize for any inconvenience this may cause.

Electronic certified copies are accepted by Tax Collector’s Office and Passport Services.

Benefits of Electronic Certified Documents are:

• Electronic Delivery
• Real-time
• Convenient - receive your document anywhere you have an internet connection. 
• Secure - digitally signed
• Efficient
• Environmentally friendly

To Purchase Official Records Electronic Certified Documents Online

Go to https://search.citrusclerk.org/LandmarkWeb and locate an Official Record Instrument you would like to buy as an Electronic Certified Copy.

On the Document Details page for any Official Record that allows Electronic Certification you will see a button for "Purchase Certified Copy from E-Certify".

Upon completion of your purchase, you will receive an email with an encrypted PDF Certified Document attached. The amount of time it will take to deliver the Electronic Certified Document(s) will depend on your email server. It is normal to have to wait for a couple of minutes before receiving an email to your inbox.  MAKE SURE YOU CHECK YOUR SPAM FOLDER.  You will also receive a payment receipt email from MyFloridacounty.com.

You will need Adobe Acrobat Reader to view E-Certified Official Records

Upon opening this document using Adobe Acrobat Reader, the software will verify the authenticity of the document and confirm the certifier and whether this document has been modified since it was issued by the Clerk’s office.

You can even print the electronic certified copy and use the hard-copy for your purpose. If you would like to verify the authenticity of the hard-copy document, go ahead and scan the QR code on the first page of the document and it will prompt you to download the original document from Clerk’s repository for an online side-by-side comparison. As an alternative to scanning the QR code you can enter the document's verification code on: https://verify.clerkecertify.com/VerifyImage

To locate a receipt for an e-certify purchase you can use: https://www.clerkecertify.com/#orderstatussection 

What is Clerk E-Certify? - Clerk E-Certify is a software used by the Clerk of Courts to generate tamper-proof and self-validating certified copies of Court Records and Official Records. 

Effective September 1st, the Citrus County Clerk’s Office will begin offering electronic certified copies of Official Records online through a program called “E-Certify”. A task that once required a trip to the Clerk’s office, will be a few clicks away on a computer or smart phone. 

We are also excited to announce that we are working on the implementation of the electronic court documents access as well. Non-certified copies of court documents and official records are available online for free, but customers often need certified copies of documents, such as a deed, divorce decree, marriage license or satisfaction of mortgage to prove authenticity. To view our fee schedule for certified documents, please visit the fee schedule on our website for more information.

With Clerk E-Certify, users can order and immediately receive certified copies of final judgments, land records, court records and other public documents through a secure web portal.  These certified documents will remain available in your eCertify portal for the next time you need to access them. 

With Clerk E-Certify, recipients at government agencies, public institutions, banks and other entities can easily authenticate the electronic certificates and confirm that the documents were not altered.

With Clerk E-Certify, local governments take steps to serve an increasingly digital society and tackle document fraud while dramatically increasing efficiency at the Clerk's offices.

NOTE: The Social Security office, will not accept electronic certified documents. Any certified copy needed for a name change or benefits with the Social Security office will need to be obtained from the Clerk’s Official Records department at the Clerk Annex in Inverness or the Customer Service Counter at the West Citrus Government Center. 

 NOTE: Court record case types include lawsuits, evictions, criminal cases, divorce, traffic, foreclosures, etc. Official record types include documents, such as marriage certificates, property deeds, plats, notices of commencement, etc.